Procurement
Important Announcement to Suppliers / Bidders: Transition to Quantum On-Line System in UNDP’s Procurement Processes
We are pleased to inform you of the UNDP’s global transition to the new ERP Quantum in UNDP’s procurement processes, due to the Atlas eTendering system’s retirement.
UNDP’s Quantum is an on-line system that will manage interaction with suppliers for solicitation processes (tenders, which are called “negotiations” in the new system) and the respective contracts management.
The Quantum on-line system aims to enhance the integrity and transparency of the procurement process and enables the streamlining of the processes: Suppliers can use on-line portal to view solicitation documents, submit their bids, communicate with procurement office, etc.
Quantum addresses UN’s fundamental procurement values, such as fairness, integrity, transparency and accountability.
Some of the main benefits of the Quantum are:
No late submissions are accepted: The system will automatically not accept any bid after the deadline (date and time clearly indicated in each negotiation).
Electronic sealed bids: The system encrypts the bids submitted in the system and does not allow anyone to view any information provided before the bidding deadline.
Electronic stamping of the bids: The system stamps all information submitted by suppliers and prevents anyone from altering, deleting, or adding anything to the bid after the deadline for submission.
Streamlines the bidding process: Suppliers can register in the system, retrieve all information and solicitation documents, submit their bid online, edit it directly in the system prior the deadline for submission, and receive automatic notifications once the evaluation is finalized and the contract is awarded.
Provides an audit trail: As the Supplier Portal system records all activity in the system, it keeps an audit trail for increased accountability and transparency.
Suppliers aiming to participate in UNDP’s procurements must have their profile registered in the Quantum. Detailed instructions for Supplier Registration are provided in the Quantum Procurement - User Guide for UNDP Suppliers - October 2022 below. In case the Supplier already has supplier profile registered in Quantum, please login to the Quantum’s Supplier Portal and then search for a negotiation (tender) of interest and submit a bid as per the instructions provided in the aforementioned User Guide.
For any queries related to the particular procurement cases organized by the UNDP Serbia, please contact the UNDP Serbia Procurement Unit at procurement.rs@undp.org and clearly indicate the reference number of the Quantum negotiation (particular tender of interest) and provide brief description of the tender’s issue in the Subject and text of the e-mail.
For more information, resources and guides on UNDP’s procurement please visit the UNDP’s webpages for which links are provided below.
We are looking forward to the successful utilization of the Quantum system and are thanking you for expressing interest to cooperate with UNDP!
Quantum Procurement - User Guide for UNDP Suppliers - October 2022
Quantum Procurement - Quantum Supplier Portal - Webinar for Suppliers
UNDP Quantum Supplier Guide Consolidated links document
How to register to UNDP Quantum Supplier Portal
How to search for tenders and submit bid response in UNDP Quantum supplier portal
How to revise, retrieve, or manage a bid response after it is posted
How to manage orders and invoices in UNDP Quantum Supplier Portal
How to manage and update profile in UNDP Quantum Supplier Portal
How to reset password in UNDP Quantum Supplier Portal
Vendor Protest
UNDP’s vendor protest procedure provides an opportunity for appeal to those persons or firms not awarded a purchase order or contract through a competitive procurement process. In the event that a Proposer believes that it was not treated fairly, the following link provides further details regarding UNDP vendor protest procedures. Please consult UNDP Policy against Fraud and other Corrupt Practices.
Useful links:
UNDP General Procurement Information (in UN Languages) - Doing Business with UNDP - How We Buy
Tenders / Procurement Notices
Procurement notices for contracts over $100,000
No. | Procurement Notice | Amounts awarded (USD) | Vendor selected/Date of Contract |
1. | Development of Information System to facilitate MRV of greenhouse gas emissions in line with the Law on Climate Change and EU Acquis | 150,000 | TCOM doo, Serbia, 31/01/2023 |
2. | Preparation of the Design for Building Permit and Design for Execution of Works for the Construction of the BIO4 Campus – Part I | 1,899,325 | Arhitektonsko-Građevinski Institut, Serbia, 13/03/2023 |
3. | Preparation of the Design for Building Permit and Design for Execution of Works for the Construction of the BIO4 Campus – Part II | 1,716,775 | Masinoprojekt Kopring, Serbia, 13/03/2023 |
4. | Watercraft engines | 115,842 | Unit Export Limited, UK, 3/4/2023 |
5. | Technical Control of Design for Building Permit and Verification of the Design for Execution for the National Concert Hall (Concert Hall of Belgrade Philharmonic) in Belgrade | 369,700 | Asmec Consultants d.o.o. Beograd, Serbia, 31/5/2023 |
6. | M-learning software for NAPA | 184,400 | Arty doo, Belgrade, Serbia 12/06/2023 |
7. | Concert Hall Geological Survey | 119,500 | SAPUTNIK-M DOO SOMBOR, Serbia, 15/6/2023 |
8. | Border Police Equipment Republic of Serbia, LOT 1 and LOT 3 | 490,328 | Sas R&D Services Inc, USA 27/6/2023 |
9. | Border Police Equipment Republic of Serbia, LOT 2 | 160,500 | SHOT d.o.o. Zenica, BiH 27/6/2023 |
10. | Consultancy Services for BIO4 Campus Project Optimization | 196,441 | EnPlus DOO BEOGRAD, Serbia, 5/7/2023 |
11. | Provision of recruitment & employment and headhunting services | 450,000 | City Scope Enterprises doo, Belgrade, Serbia, 20/07/2023 |
12. | Provision of recruitment & employment and headhunting services | 450,000 | Sequester Employment doo, Belgrade, Serbia, 20/07/2023 |
13. | Firefighting/specialized vehicles for counteracting forest and wildfires | 1,497,300 | VATROSPREM PROIZVODNJA DOO BEOGRAD, Serbia, 25/07/2023 |
14. | Consulting support for further expansion of the Government Data Center in Kragujevac, Serbia – Phase II | 155,000 | Arthur D Little, Vienna, Austria, 06/08/2023 |
15. | Preparation of Technical Design Documentation for the Construction of the “Innovation District” – Data Centre complex in Kragujevac | 100,500 | CEP, Serbia, 14/8/2023 |
16. | Preparation of TD for the reconstruction, rehabilitation, and adaptation of the Microbiological laboratories of the IPH Nis and Kragujevac | 132,000 | ENERGOPROJEKT URBANIZAM I ARHITEKTURA, Serbia 31/08/2023 |
17. | Supervision of Construction Works on sewage system in the settlements Ogar and Brestac in the municipality of Pecinci | 182,700 | Ehting d.o.o., Serbia, 22/9/2023 |
18. | Provision of standardized analysis of construction works costs | 120,000 | ARUP D.O.O. BEOGRAD, Serbia, 15/11/2023 |
19. | eParliament System for Mionica | 243,987 | Telegroup doo Beograd, Serbia, 05/12/2023 |
20. | Equipment for CP, Serbia - mobile phones, laptops and DSL cameras (Re-adv) | 105,885 | KING ICT, Belgrade, Serbia 13/12/2023 |
21. | Design and implementation of a national public awareness raising campaign on the importance of green transformation | 314,203 | NEW MOMENT NEW IDEAS COMPANY DOO BEOGRAD, Serbia 22/12/2023 |